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Speakers Agreement

Conditions of use

The standard Speakers Agreement may be issued without review by UQ’s Legal Services and without the agreement being signed by UQ’s Chief Operating Officer in the following limited circumstances only: 

  • The Speakers Agreement is authorised for use UQ-wide.
  • The fee payable under the Agreement is equal to or less than the financial delegation of the person signing – see clause 6.3 of PPL 1.10.03 (Contract Delegations) and the relevant bands in PPL 1.10.02 (Financial Delegations). (An agreement must not be split into multiple separate agreements for the purpose of bringing it under that amount).
  • The blanks in the front page of the Agreement and in the Schedule of the agreement are completed prior to the signing and mailing of the agreement.
  • No amendments or additions are made to the Agreement (save for completion of the front page and Schedule).
  • You have obtained any necessary UQ approvals for entry into the Agreement.
  • You have complied with any relevant UQ policies and procedures.
  • The proposed Agreement is not a high risk arrangement. (High risk agreements must be reviewed by the Legal Office. High risk agreements include, for example, where travel is cautioned by the Department of Foreign Affairs and Trade (Smart Traveler) and agreements with a substantial downside for UQ if they are not performed with skill and care).
  • You have carried out a risk assessment where there is a risk associated with the proposed Agreement which requires such an assessment. (If you have any queries regarding when such an assessment is required, contact UQ’s Enterprise Risk Unit).
  • The Agreement is signed by a person with delegated authority to do so. In that regard, see the Delegations Table.
  • Where there are any insurance issues or enquires, you have contacted FBS at insurance@uq.edu.au for advice and/or resolution of same.
  • Please retain a copy of the fully executed Agreement for your records and send the original to UQ’s Records and Archives Management Services.